The iLUKA Collective
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Programme Coordinator (Global Sporting Event) - French/English Speaking
Location:
Paris
Description:
To assist the project management team in the planning, preparation and management of the assigned hospitality programme.We have roles starting throughout 2024, this is a contract role ending in August/September 2024. Key Responsibilities Support the programme manager in all assigned tasksAssist and manage the planning of the programme, strategies and budgetsProvide interpretation and translation services as requiredResearch venues, suppliers or other as requestedCo-ordinate, and manage relationships with suppliers& Organising committee and other authoritiesAssist with all administrative requirementsAssist in preparation of any documents/presentations required by the client or management teamAct as main contact between ILUKA and client in absence of the programme managerManagement of client, Organising committee and supplier relationshipAssist client as required on invitation processesManage initial guest information collection and reporting if requiredAssist on development of all other guest communications – pre departure information, welcome packs, newsletters, departure letters, post event communicationManage the Accreditation processBe proactive in developing effective communication systems for the on-site teamAssist in the development of training manuals and on-site reference materialAssist in the production of all printed materials as required on sitePrepare contact lists for team and suppliers Advance restaurants or venues as requiredProvide on-site management support including deputising for programme manager when absentProvide support and guidance to onsite teamManage on site petty cashEnsure compliance with petty cash accounting and reporting proceduresReconcile all invoices from suppliers and issue purchase ordersMonitor all on site petty cash expenditure and set up system for authorisation of expenditureManage post event reconciliation process This is not an exhaustive list and all team members will be expected to contribute to any other aspects of the business, as necessary.Skills, Knowledge, Expertise Fluent in English and FrenchExcellent organisational skillsStrong time management skills with ability to meet strict deadlinesExcellent client liaison skillsAdvanced computer & budgetary skillsProactive, positive approach to all tasks and a high degree of reliability Attributes High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environmentFlexible, enthusiastic, confident, outgoingWilling to roll sleeves up and get involvedPassionate about sport, hospitality and deliveryAble to work in a calm, kind and professional manner in a pressured environmentAbility to prioritise a demanding workload
Company:
The Iluka Collective
Posted:
January 12 on HireLocker
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